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Administrative Coordinator - Based in Athens

Aplica ya
Mapa de ubicación: Athens, Greece Full time R1254287

Descripción del trabajo

Provides administrative services to the HR and Finance department. Produces documents; collects, records, sorts and files information; handles mail; prepares routine reports; makes travel arrangements; arranges meetings and appointments; respondes to inquiries; and operates office equipment.

Undertake high level administrative support to a department or team, involving some independent research and collation of information.Responsibilities will require interaction at senior levels and exposure to highly confidential information requiring considerable use of tact, diplomacy and discretion.Duties and responsibilities will be broad in scope and require considerable judgment and initiative in resolving unique problems and making recommendations.Professionally represents the manager and/or department assigned.

ESSENTIAL RESPONSIBILITES

  • Onboarding and offboarding tasks for new employees and leavers
  • Benefits administration for employees (ie private healthcare, pension, meal vouchers, mobile plans)
  • Administration of Occupational Health and Health & Safety Engineer provider
  • Collection of invoices, obtaining approvals and attaching POFs-scanning and filing for Finance department
  • Coordination and management of CSR company activities
  • Independently research, compile data and compose both routine and non-routine correspondence, reports and presentations for review and final revision by manager.  Routine items may be dealt with independently as delegated by the manager.  Ensure that requested management information including Human Resources data is submitted accurately and to timescales.
  • When manager is unavailable, use initiative to review and prioritize activities, taking action or escalating critical matters as appropriate.
  • Serve as an information source for HR and Finance department, answering questions, making referrals as required, and conducting required research.
  • Assist in the development and design of improved administrative procedures to promote the timely processing and submission of all administrative deliverables.
  • Develop and implement an efficient work flow and information tracking/retrieval system across all assigned projects, and maintain/archives files and records.
  • May provide support and guidance to new or more junior members of staff.
  • Receive, photocopy, distribute, and file a variety of incoming and outgoing correspondence and reports.
  • Perform other duties as required.

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

  • Bachelor’s degree in Business Administration or other related field
  • Previous administration experience in a small or larger organization is highly desirable (at least a couple of months)
  • Knowledge of Microsoft Office applications.
  • Ability to deal with routine matters.
  • Ability to exercise judgment within procedures and practices to determine appropriate action.
  • Ability to work within well defined guidelines and procedures.
  • Ability to prioritize own workloads to meet deadlines.
  • Ability to work independently and manage time efficiently.
  • Ability to establish and maintain effective working relationships with co-workers, managers and clients.
  • Location: office-based in Athens

At IQVIA, we believe in pushing the boundaries of human science and data science to make the biggest impact possible – to help our customers create a healthier world. The advanced analytics, technology solutions and contract research services we provide to the life sciences industry are made possible by our 70,000+ employees around the world who apply their insight, curiosity and intellectual courage every step of the way. Learn more at jobs.iqvia.com.

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